If you have more than 4 guests in a meeting, you can let Amy know any additional participants are optional. Amy won’t reach out to them to confirm a time, but they will get the final invite once the meeting is scheduled.
You can cue Amy and Andrew on optional attendees like this:
"Andrew, schedule a call next week. Brian is optional."
Why should you set a guest as optional in a group meeting?
- You might have one point of contact with a company who is necessary and they added in other colleagues. If this point of contact is the most important attendee and has the other participants availability, the others can be made optional so the meeting is scheduled faster.
- There are often other guests added in on CC as an FYI who need to be aware of the meeting but their attendance isn’t necessary. In these cases, you can set that person as optional so Amy and Andrew don’t hold up the meeting waiting for them to confirm.