How do I schedule a meeting with multiple people? What’s the maximum number of participants?

Last Updated: Sep 19, 2018 02:42PM EDT
Amy and Andrew can schedule a meeting with up to 4 required guests who are not x.ai customers, though we do hope for this to be unlimited in the future! Just add in all of the participant's email addresses into the “To” or “CC” field when you loop in Amy and Andrew.
 
If you have more than 4 guests in a meeting, you can let Amy know any additional participants are optional. Amy won’t reach out to them to confirm a time, but they will get the final invite once the meeting is scheduled.
 
You can cue Amy and Andrew on optional attendees like this: 

"Andrew, schedule a call next week. Brian is optional."
 
Why should you set a guest as optional in a group meeting?
  • You might have one point of contact from a company who is necessary and they added in other colleagues. If this point of contact is the most important attendee and has the other participants availability, the others can be made optional so the meeting is scheduled faster.
  • There are often other guests added in on CC as an FYI who need to be aware of the meeting but their attendance isn’t necessary. In these cases, you can set that person as optional so Amy and Andrew don’t hold up the meeting waiting for them to confirm.
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